Model Management
4. Manage DMS Files
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Kiki Wagner Administrator Posts: 33
7/30/2024
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Kiki WagnerAdministrator Posts: 33
Because DMS files can contain sensitive information, the management of these files are important. DMS files can only be uploaded under this section (DMS files are not uploaded to the cloud and then added to the database as with the rest of the data in JunoViewer). All the DMS files will be available for a selected network will be in the DMS file grid and once you select a file, it will appear in red. A selected DMS file can be downloaded, deleted or managed.
DMS files can only be uploaded and managed by administrator and account administrator users. You can set the DMS to private – which means that only you will be able to view the DMS, or you can set the permissions and select individuals with their desired permissions.
Important: If you do not have permissions to a DMS file, you will not be able to view it in the DMS files list.
The Manage DMS Permissions functionality enables you to ensure the often-confidential information within your DMS file is only accessible to specific Administrator or Network Administrator users within your account.
There are two types of permissions available:
Owner
Download Only
The flowchart below explains the workflow and functionality available for each:
The Manage DMS Permissions functionality is available in the Model Management page (under the Modelling menu) during the DMS upload process and can also be accessed via the Manage DMS File button for existing DMS files. The images below provide further details.
Pop-up when permission is set to Private, uploading a new DMS file (or when opened for the first time):
When a new DMS file is uploaded, the Set DMS Permissions window will appear. The user can set the DMS permissions to Private where only the person uploading the DMS will have permissions to download, delete, replace and manage the DMS file or select Set Permissions where the user can select Administrator and Network Administrator users to have permissions to the DMS file. If the user clicks on Close on the 'Set DMS Permissions' window, the following message will appear: " If you close the Manage DMS Permissions pop-up your DMS will not be uploaded. Do you want to proceed?"
Pop-up when Set Permissions is selected:
When a newly added Administrator or Network Administrator user requires access to a DMS, an owner will need to manually add them via the pop-up (i.e. they will not be automatically be given access to any DMS files).
DMS security report
Users can download the DMS security report which gives a list of the DMS files and user permissions as well as the DMS activity.
edited by Kiki on 9/25/2024
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